How would your group keep the book swap accessible?
Keep the group’s requirement in view when a room becomes unavailable.
The question
Your group is planning a school book swap for 30 households. At least one session must provide step-free access and interpretation for 6 families already registered. The group has 12 volunteer-hours, including 3 for shared setup.
| Places | Volunteer-hours | Access | |
|---|---|---|---|
| Morning library | 16 | 4 | Step-free and interpreter confirmed |
| Afternoon gym | 20 | 5 | Step-free |
| Covered afternoon backup | 12 | 3 | Confirm if used |
One place serves one household. The gym and backup are alternatives in the same afternoon slot. The morning and afternoon sessions serve different households.
“Help the group choose sessions and explain the trade-off if plans change.”
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A strong answer, step by step
Open each step in turn. This is one strong answer, not the only one.
Step 1: Agree on the rule
What would you do here? Open the move you’d make.
Keep interpretation and step-free access for the six families.
The strong move. Name the requirement the group must protect before comparing capacity.
Choose the rooms with the most places, then check interpretation if there is time.
Tempting, but it misses something. A room with more places does not meet the named interpretation requirement on its own.
See how a strong candidate says it
“Let’s keep the interpreted step-free session as a requirement. Then we can see how close the options get us to 30 households.”
Why it works: Name the requirement the group must protect before comparing capacity.
Step 2: Check the first plan
What would you do here? Open the move you’d make.
Use the library and gym within the 12-hour budget.
The strong move. This plan meets the 30-place target and preserves the library session.
Use the library, gym and covered site for 48 places.
Tempting, but it misses something. The two afternoon sites compete for the same slot, and running all three would use 15 volunteer-hours including setup.
See how a strong candidate says it
“The library and gym give us 36 places. They use four and five volunteer-hours, plus three for setup, so we use all 12 hours.”
Why it works: This plan meets the 30-place target and preserves the library session.
Step 3: Update the group
The gym is unavailable that afternoon. The covered backup is available and step-free. The morning library and interpreter are still confirmed.
What would you do here? Open the move you’d make.
Use library and backup and tell the group what capacity is lost.
The strong move. The revised plan keeps the interpreted session and makes the shortfall clear.
Count 30 places because there are two volunteer-hours left.
Tempting, but it misses something. The extra hours do not change the limits of 16 and 12 places at the two venues.
See how a strong candidate says it
“We can keep the library and use the covered site. That gives us 28 places and takes 10 hours including setup. We are two places short of the target. Does anyone see another confirmed option?”
Why it works: The revised plan keeps the interpreted session and makes the shortfall clear.
Step 4: Share the next actions
What would you do here? Open the move you’d make.
Reserve the six places and ask a teammate to confirm outreach.
The strong move. The plan gives the group specific work and respects the confirmed capacity.
Invite all 30 households before checking another session.
Tempting, but it misses something. The confirmed rooms only take 28 households. Two invitations would exceed capacity.
See how a strong candidate says it
“Let’s hold six library places for the families who requested interpretation. Can one person contact households who do not get a place? We can use the two hours left to help with that or to plan a later session.”
Why it works: The plan gives the group specific work and respects the confirmed capacity.
The answer, in short
- Decision
- Use the library and covered site, and report the two-place shortfall.
- Because
- The two sessions use 10 hours and keep the interpreted step-free session available.
- What would change it
- A confirmed extra slot or two extra permitted places could close the gap.
Common traps
- Letting the capacity target displace an access requirement.
- Treating spare volunteer time as extra venue capacity.
Check your answer
- I stated the access requirement.
- I checked capacity and time.
- I made the shortfall clear.
- I gave the group specific next actions.
Last reviewed Nov 11, 2026